Curriculum Administrator

DUTIES & RESPONSIBILITIES:

The post-holder will form part of a front line team of administrators and will be expected to assist in the delivery of a range of front line services including;

• Answering customer enquiries from students, staff and/or the general public
• Processing course applications and enquiries (according to College agreed processes)
• Processing student enrolments (Rapid enrolment and full FESR data entry to QLS)
• Taking student fees including examination fees – cash-ups, receipting and lodgements
• Participating in all aspects of the full-time and part-time admissions and enrolments process
• Dealing with student finance and related enquiries
• Bank lodgements
• Financial advice and support to students including:
  • EMA Administration
  • Discretionary awards
  • Higher Education
  • Bursaries
  • Scholarships
• Student support referrals
• Office administration including word-processing/typing letters, memos and reports, photocopying, post and switchboard
• Arranging and servicing meetings as required, taking minutes and circulation of same
• Telephone and reception duties
• Dealing with incoming mail and preparation of outgoing mail
• Maintaining appropriate filing systems
• Receiving and handling of cash in accordance with audit requirements.
• To support the admissions and enrolment process as instructed.

Procurement and Contract Management

• To prepare quotations for purchase of goods and services within college procurement policy guidelines and assist in collation of information for business cases as necessary.  Assist in preparation of documentation for Single Tender Actions. 
• Once quotations are approved, raise requisitions in Agresso, undertake goods received note process in Agresso on a timely basis and liaise with Finance regarding any invoice queries
• To assist in collation of information with regard to third party contractor performance

Student Updates

• To process refund requests and course transfers on a cross college basis.

General

• To ensure the effective application of health and safety procedures for all staff and learners within the Faculty
• To contribute to the achievement of the College’s mission, values and strategic directions.
• To interact with support departments including, marketing, MIS, HR and Estates to ensure the effective operation of academic requirements with the faculty and site.
• Act, if directed, of Fire Marshall or Fire Warden
• Carry out, if directed, the role of First Aider (subject to College policy & procedures)
• To promote, implement and ensure compliance with all statutory obligations and College policies and procedures in particular the College’s Equality Scheme and Equal Opportunities Policy and actively promote equality and good relations in all aspects of college business.

Working Pattern

Please note that in line with your contract of employment, the arrangement of the weekly working hours (hours of duty) will be as required for your place of employment and your post.  For the post of Campus Administrator Band 3, the working hours are 36 per week.  You will be required to work 36 hours per week between the business hours of the campus as set out below.

Term Time

From 8.30am to 7.30pm                                Monday to Thursday (weekly rota shared with team)

from 8.30am to 4.00pm                                 Friday and subject to the requirements of the campus 

Your working pattern within the parameters set out above will be determined by line management.

Outside Term Time

The provisions of the scheme of flexible working hours will apply, which means that adequate staff presence must be maintained during the hours 8.30am to 4.45pm from Monday to Friday, with flexibility permitted within the flexible bands as determined by line management.

Further Education is an ever changing service and all staff are expected to participate constructively in College activities and to adopt a flexible approach to their work.

Note:    No job description can cover every issue that may arise within this post at various times and the post holder is expected to carry out other duties which are broadly consistent with those contained in this document.  The job description will be reviewed and varied periodically by Management in the light of the business needs of the College

The Belfast Metropolitan College is a child-care organisation and complies with the requirements of the Protection of Children and Vulnerable Adults Regulations.