Manager (Job Share)

Summary of Main Duties:

Project Management

• Responsible for the successful delivery of targets as agreed within contracts for funding.
• Manage Centre activities and services on a day to day basis across all areas of delivery.
• Ensure all projects are delivered within agreed contract guidelines.
• Ensure compliance with all relevant legislation, policies/procedures and good practice standards.
• Ensure that all activities are delivered in line with OVC mission/values/aims and objectives.
• Contribute to the ongoing development of partnerships to support the delivery of the B-Friend Hub project.
• Coordinate the B-Friend Hub project group meetings as required, including the setting up and coordination of a project Steering Group.
• Produce relevant and timely reports as required.
• Liaise with community, voluntary, statutory and private sector organisations for Centre and project progression.
• Represent the Centre at meetings/events and deliver talks and presentations as required.
• Contribute to and coordinate project monitoring, review and evaluation.

 Management & Supervision

• Provide support, guidance and coordination for staff on a day to day basis. 
• Conduct formal supervision, annual appraisals and identify training needs for designated staff on an ongoing basis. (it should be noted that this role will require the direct line management of staff based remotely)
• Coordinate regular staff meetings to ensure all staff are kept up to date and have an opportunity to share knowledge.
• Approve annual leave/ time off in lieu requests and timesheets as required, ensuring consistent service delivery.
• Maintain up to date and accurate records for designated staff members.
• Respond to all HR related issues that may arise on a day to day basis in consultation with the other Manager and designated Committee members.

 Financial Management

• Oversee the day to day financial management of the Centre, project financial returns and reports to funders.
• Provide support and guidance to the Centre’s Admin/Finance Manager.
• Ensure that all Centre financial policies and procedures are reviewed and updated on an ongoing basis.
• Complete funding monitoring and evaluation returns as and when required.
• Oversee financial returns to funders and produce reports in line with their requirements.
• Provide coordination and guidance with the production of the Annual report, the Annual General Report and Charity Commission requirements.

 General Responsibilities

• Oversee the delivery of the Access NI service as a lead/counter signatory.
• Ensure all policies and procedures are developed, implemented, reviewed and updated (under guidance of the OVC Management Committee).
• Responsible for reviewing and maintaining good practice in recruiting, coordinating and managing volunteers involved with all Centre’s work and projects.
• Provide support to the other Manager on an ongoing basis.
• Remain flexible in light of changing circumstances and priorities.
• Follow Centre policies and procedures and adhere to health and safety policies and statutory regulations.
• Undertake other duties within your area of competence as directed.
• Maintain high standards of personal accountability
   
   
  Person Specification
  Essential Criteria
   

• A third level qualification in a relevant discipline (e.g. Community Development, Human Resources) plus 2 years’ management experience in the voluntary, community or statutory sector OR 4 years management experience in the voluntary, community or statutory sector.
• Minimum 1 years’ experience of managing projects including financial and budget management, delivering on targets, project monitoring/evaluation.
• Minimum of 1 years’ experience of supervising and managing staff.
• Excellent IT skills including Microsoft office packages; Word, PowerPoint, Excel and Outlook.
• Proven ability to communicate effectively both verbally and in writing, including delivering talks / presentations.
• Ability to work under pressure, to deadlines and prioritise a varied workload.
• Knowledge/experience of working in partnership with a range of providers across all sectors
• Experience of writing reports.
• Experience of dealing with confidential information.
• Knowledge of safeguarding issues and issues affecting older people.
• Knowledge of local services and organisations.
• Knowledge/experience of recruiting and managing volunteers.
• Able to be flexible within the role e.g. to work occasional evenings.
• Possesses a valid driving license and have access to a car or have access to a form of transport to enable the post holder to meet the requirements of the post.
   
   
  This job description is not meant to be definitive and may be amended to meet changing needs.