Finance & Projects Administration Officer

MAIN DUTIES AND RESPONSIBILITIES

1. Registration of all purchase invoices and processing invoices for all suppliers.
2. Completion of supplier payments.
3. All sales ledger duties
4. Completion of six month accounts for all Clubs and assist in year-end audit
5. Balance sheet reconciliations
6. Maintain the fixed asset registers as required.
7. Input of data to SAGE accounts
8. Manage the collation of data in relation to DAERA and EA funded projects
9. Create surveys and evaluation forms to measure programme impacts and collate returns
10. Liaise with the Marketing & Communications Executive to include copies of all publicity materials, photographs, social media activity and press releases relating to the programmes
11. Work with a partner organisation to embed an Impact Methodology into meetings and reports
12. Produce quarterly and final written reports on projects to the satisfaction of CEO and funding partners
13. Manage budgets for the programmes through the Finance Administrator
14. Working with the Events team in relation to data input and management for Projects
15. Other general office roles as required

Personnel specification

Experience

• IATI qualified (or similar) / PQ with 2 years’ experience, or 5 years experience in a similar role (essential)
• Strong IT skills including SAGE50 and Excel to manage data (essential)
• Proven ability to work with databases (essential)
• Proven ability to analyse data (essential)
• Ability to work in a busy environment and meet multiple deadlines (essential)
• Excellent organisational skills and attention to detail (essential)
• Grants & funding experience (desirable)
• Experience of producing reports against outputs and outcome (desirable)

Skills and abilities

• Highly motivated with ability to use own initiative and meet targets and deadlines (essential)                                                                 
• Good interpersonal and communication skills (Verbal and Written) (essential)
• Ability to organise and prioritise work load (essential)                                
• Ability to work as part of a small team (essential)                            
• Ability to react to change (desirable)                                                

INSTRUCTIONS FOR APPLICANTS

A completed application form must be emailed [email protected] no later than: 9.00am Monday 15th March 2021

Applications received after the deadline date and time will not be accepted.

Whilst the essential criteria of the personnel specification will be the basis for short listing, elements of desirable criteria may be included.