Finance and Admin Support Officer

Key Responsibilities

Finance Duties

• Maintain accurate financial records and ledgers using accounting software (e.g Sage Accounts and Payroll).
• Process invoices, receipts and payments.
• Support budget monitoring and forecasting processes.
• Process wages and prepare payments for salaries, HMRC and pension contributions on a monthly basis.
• Record and update any monthly sickness / carers absence / staff annual leave entitlement.
• Provide admin support for recruitment and selection - advertisements, scheduling interviews, applicant correspondence and staff induction.
• Reconcile bank accounts and petty cash monthly.
• Produce monthly and quarterly financial reports for management and funders.
• Monitor income and expenditure against budgets and highlight variances.
• Administer staff expenses and credit card reconciliations.
• Assist in fundraising and grant reporting processes, ensuring financial compliance.
• Ensure financial procedures are followed as well as taking an active role in their development.
• Provide relevant information to support fundraising bids and procurement.
• Maintain the organisation’s Asset Register

Administrative Duties

• Maintain accurate and confidential personnel and organisational records.
• Provide administrative support for board meetings, including preparing minutes, reports, and logistics.
• Act as the first point of contact for internal and external queries related to finance and administration.
• Support HR processes, including recruitment, onboarding, and maintaining HR records.
• Ensure compliance with data protection regulations and internal policies.
• Support the implementation of office procedures and maintain office supplies.
• Supervision of the Centre Support Assistant
• Coordinate insurance renewals, licenses, and contracts.
• Support CEO in updating MWG website and social media posts
• Actively participate in supervision and team meetings.
• Be aware of child and adult safeguarding policies and ensure compliance with them.
• Undertake any other relevant duties as requested by your line manager.