Administrator

Administrator

(Ref: E/A/L/0525)

Job details:

• Hours: 16 hours per week
• Salary: £10,807.68 per annum
• Contract: Permanent

Job Background:

Lisburn Sure Start is seeking to recruit an Administrator.  The ideal candidate will be responsible for the operational management of the project’s administrative systems and processes.  The post holder will liaise with all members of staff, to ensure that all administrative procedures are adhered to.

Main Duties and Responsibilities:

• Reception duties, including general office duties such as photocopying and maintaining office supplies.
• To provide administrative / clerical support to the Lisburn Sure Start team, to include organisation of the office, office diary and attendance of staff.
• To maintain, monitor and review computerised records, including data input and retrieval of information in line with Sure Start Go Database.
• To maintain, monitor and review digital filing systems in line with Quality Initiatives.
• To prepare all letters, minutes, confidential reports, records, etc associated with the activities of Lisburn Sure Start.
• To receive all telephone calls, mail and enquiries, and ensure that processes are followed, and relevant information is passed on to the appropriate personnel.
• To work with the Administration and Finance Coordinator to ensure records for Lisburn
• Sure Start are both of a high quality and kept up to date.      

Essential Criteria:

• NVQ Level 2 Business Administration or equivalent
• 1 years’ experience of working in an administration role
• Experience of creating statistical reports and typing correspondence / minutes within a working environment
• Proficient in Microsoft Office – Excel, Word, Access, PowerPoint and Outlook
• 5 GCSE’s at grade C or above including English Language and Mathematics
• Full driving licence and access to transport, once successfully recruited business insurance to be in place