Administrative Assistant (Job share)

Main Duties:

1. To provide general reception duties - welcoming users and visitors to the Centr
2. To be responsible for the switchboard
3. To be responsible for the provision of administrative support to the operational team within Footprints Women’s Centre. Example of duties: typing, filing, maintenance of records both manual and computerised, photocopying, incoming and outgoing mail
4. To maintain the central electronic organizational diar
5. To be responsible for the input of information onto the central organizational databas
6. To be responsible for the maintenance of childcare statistic
7. To provide support for the administration tasks involved in recruitment for Footprints Women’s Centre
8. To be responsible for completing monthly Health & Safety risk inspections for all areas except kitchen and childcare
9. To provide administration support to Centre Director and departmental managers regarding building maintenance work
10. To maintain confidentiality about all correspondence, personal information etc about employees and users that may become accessible through the responsibilities of the post
11. To attend supervision on a monthly basis, team meetings and staff meetings as required
12. To undertake other such duties as may from time to time be required by the Board of Directors.