Recruitment Coordinator

MAIN DUTIES AND TASKS

RECRUITMENT AND SELECTION

• Manage the recruitment and selection process for all employees from vacancy through to induction, in line with minimum standards and legislative requirements. To include developing job descriptions, preparing advertisements, updating vacancies with Training & Employment agencies, preparing applications packs (including Access NI/Garda Clearance checks) and checking application forms.
• Organise interview venues and schedules.  Shortlist candidates as per the person specification and conduct interview and selection process. 
• Manage administration process for the recruitment procedure and ensure all documentation sent to candidates in a timely fashion. 
• Organise paperwork for disclosure checks for candidates. 
• Check disclosure checks upon return to head office and record appropriately.  In the case of an unclear disclosure check, follow the employing people with unclear disclosure check process (inform candidate of disclosure, meet with them in order to give their version, carry out ‘Employing people with criminal records’ risk assessment form and ensure registered manager signs form).  Record all information on appropriate systems.
• Complete the appropriate paperwork for all staff before commencement of employment and ensure they are in line with minimum standards and best practice to include contracts of employment for all new staff, disclosure checks, references etc. 
• Manage the company’s manual and computerised personnel system (PAMS) ensuring the information for all staff is accurate and up-to-date. 
• Initiate and organise meetings with local community groups, presentations and open days at relevant venues for a recruitment drive. 
• Distribute flyers in relevant localities to ensure continual recruitment.
• Meet with Operations Team on a regular basis to determine recruitment needs.

ABSENCE MANAGEMENT

• Liaise with the operations team to maintain accurate absence records.
• Liaise with community staff to ensure Return to Work interviews are carried out & paperwork is returned.
• Management of absences to ensure appropriate certification is received.
• Maintain regular correspondence with long term absences to ensure speedy return to work.

EMPLOYEE RELATIONS

• Conduct exit interviews for all employees leaving the company.
• Prepare documentation of Starters and Leavers for the Finance Department on a monthly basis ensuring exit interviews are completed and reported on PAMS.
• Complete paperwork for overseas staff for Workers Registration and ensure that all paperwork from country of origin is in place.

TRAINING

• Prepare letters of invite for Induction training for new staff and finalise numbers attending the training.
• Prepare attendance schedule for Induction training.

REGISTRATION OF CARE STAFF  

• Manage the administration process for the registration of all care staff.

 POLICIES AND PROCEDURES

• Provide guidance and advice on compliance with statutory requirements and company procedures.
• Keep up to date with all changes in legislation making recommendations for changes in company policy and procedures where necessary.

PERSONAL DEVELOPMENT

• Maintain professional knowledge and competence on both company policies and regulatory standards
• Attend training courses and updates as deemed necessary and in accordance with NISCC standards.

OTHER DUTIES

• Maintain effective communication with departments in relation to new employees, leavers and staffing needs.  Liaise with the training manager to organise induction training for new staff. 
• Maintenance of HR reports as directed by the Recruitment Manager
• Perform any other duties as and when directed by the Recruitment Manager

SPECIAL CONDITIONS

• This post requires the holder to be available at varying times, which may include early morning and late evening work and may involve an on call rota system.  The post holder may be required to work weekends and bank holidays when required. 
• To carry out other duties and responsibilities commensurate with the post and the needs of the organisation in order to develop and maintain service delivery. 
• The post requires the holder to have a clear disclosure check in accordance with the regulatory body Access NI. 
• Ensure all information of confidential nature is not divulged to third parties.
• Notify the Recruitment Manager as soon as possible of your inability to report for duty and abide by the company policy on sickness and absence.

You should note that under the Health and Safety at Work legislation you are required to take all reasonable steps while at your work to ensure your own health and safety and of those who may be affected by your acts and omissions at work. You are also required to co-operate fully with regard to the implementation of health and safety arrangements and you should not interfere with or misuse anything provided in the interests of Health and safety at work.