Payroll Administrator

Overall Purpose

The post holder will be required to work Monday 8.30am to 4.30pm, Tuesday 8.30am to 4.30pm, and Friday 8.30 to 4pm.

As a Payroll Administrator at Nexus, you are responsible for the end to end payroll process for between 60-90 staff. You will set up new staff members, process leavers, pension, and employee expenses. You will work alongside the Finance Manager to ensure that payroll is completed to the highest standard and that staff queries are answered promptly.

You will be required to work as a team within the Finance department but also alongside the HR department to ensure the high level of performance expected by Nexus is achieved.

KEY DUTIES:

Main Duties /Responsibilities

1. Work alongside the Finance Manager to process payroll in a timely manner
2. Maintain and update computer systems including Microsoft packages and Sage Payroll
3. Process hours, record absences, holidays etc on Sage Payroll and action accordingly
4. Maintain accurate records at all times to ensure payroll is processed to a high standard
5. Answer staff payroll queries in a professional, timely and proficient manner
6. Ensure data inputted into payroll spreadsheets and software is accurate
7. Production of payroll reports for the Finance department and Senior Management Team as and when required
8. Ensure all payments are processed accurately according to the company schedule
9. Ensuring third party submissions are completed on time and to a high standard.
10. Reporting any concerns regarding third party submissions to the Finance Manager
11. Escalating concerns or queries to the Finance Manager in a timely manner
12. Processing end of year returns accurately and on time
13. Ensuring administration is completed to a high standard to support payroll being completed accurately
14. Maintain confidentiality of employees pay records
15. Provide general support to the Finance Manager to cover periods of annual leave
16. Processing supplier invoices including recording of invoices on the company tracking system,  and inputting details on Sage 50
17. Reconcile Suppliers Statements and process month end payments
18. Bank reconciliations
19. General office duties including filing

PERSON SPECIFICATION

Essential Criteria:

1. A minimum of 3 years’ experience in a payroll capacity; processing payroll in NI
2. Experience working within a busy payroll function
3. An excellent knowledge of calculating statutory maternity, paternity and sick pay
4. Good knowledge of pension assessment
5. Good knowledge of Payroll legislation
6. Strong IT skills, including full use of MS Office Packages

Desirable Criteria:

1. Previous experience using Sage Payroll and Xero payroll

Other requirements:

2. Abilities, Skills & Behaviours:
3. A motivated individual with excellent time management skills Ability to prioritise and remain calm under pressure.
4. Excellent levels of accuracy and attention to detail.
5. Excellent organisation skills.
6. A strong desire to provide an excellent standard of work.
7. Excellent communication and interpersonal skills.
8. A positive, engaging and motivated individual.
9. Ability to work as part of a team whilst being approachable and supportive to others.
10. Flexible and willing and able to work as and when required.
11. Excellent telephone manner.
12. Ability to plan and organise your own workload.
13. Ability to problem solve.

Nexus NI reserve the right to shortlist using both the desirable and essential criteria.

All communication will be via email. Please ensure you provide a current email address.

Please return completed applications for the attention of HR Officer to Nexus NI, 119 University Street, Belfast BT7 1HP or email to [email protected] before midnight on Friday 4th December 2020.  Interviews are scheduled for Wednesday 9th December 2020.