Estate Officer

MAIN DUTIES & RESPONSIBILITIES:

• The estate officer will assist in setting, developing and monitoring appropriate and acceptable standards of service in respect of building, operations and maintenance issues across the estate.
• Assist in the carrying out or commissioning of maintenance surveys, to assist in the development and implementation of both long-term and planned preventative maintenance programmes
• To be responsible for procuring and Contract managing planned preventative maintenance contracts to ensure statutory compliance and equipment is maintained in good working order
• To implement the Estate department’s operational plans
• To be responsible for College building projects from inception to completion including production of all tender documentation.
• To be responsible for all pre-contract and post contract services for Construction Projects including Contract Administration.
• To assist in procuring and managing professional technical services, as required.
• To liaise closely with relevant stakeholders, e.g. CPD, Properties Division, etc. to ensure effective delivery of construction projects and maintenance contracts.
• Develop, maintain and comply with requirements of the Estate Departments Integrated Management System
• To work closely with the Colleges Curriculum and support teams to ensure delivery of a highly effective Estate & Facilities Management Service
• To maintain and update all Estate databases on works completed including AutoCAD drawings
• To prepare and present reports to internal and external stakeholders.
• To assist in the instruction, supervision, and contract administration of College PPP Contracts and for ensuring the College’s PFI/PPP providers execute their duties as per the Project Agreements to ensure full contract compliance with legal obligations and management of risks.
• To contribute to and support the Estate Managers in developing all aspects relating to Governance, Statutory Compliance, Sustainability, Risk Management, Quality Accreditation and Performance of the College’s Estate.
• To operate Building Management Systems including Security Systems –Access control, CCTV and Intruder Alarm.

Human Resource Management

• To ensure that all staff within the relevant area of accountability are working efficiently and effectively

• To effectively line manage members of staff within Estate & FM and provide support to these employees in the discharge of their responsibilities. 
• To ensure that rules and regulations relating to statutory requirements/ legal obligations are being fully observed and implemented both by the post holder and reporting staff

Resource Management and Financial Accountability

• To assist the Estate Manager in financial control, governance, and administration of their Estate budget.
• To assist in the preparation of bids for funding, sponsorship, projects and/or capital equipment for the Estate and to assist in planning for their use.

Performance Management and Continuous Improvement

• To fully support the development of the College as a responsive provider of high quality services.
• To drive continuous improvement and to promote a culture of innovation in support services.

External Links and Partnerships

• To develop and strengthen partnerships and alliances with stakeholders, other education providers, employers, professional bodies, referral agencies and appropriate Government departments.
• To represent the College at internal and external events as required.

General

• To act, if directed, of Fire Marshall or Fire Warden.
• To carry out, if directed, the role of First Aider (subject to College policy & procedures).
• The Post Holder may be required to work as part of an “on-call” rota, providing evening and weekend management support in relation to the Estate & Facilities Management function and occasional weekend work may be required.
• The Post Holder may be required to act as a “Key Holder” and attend to Estate issues out of hours (evenings, nights and weekends).
• The Post Holder will be required to work such hours as to ensure Estate & FM presence through College operating hours (including hours where FM works are undertaken, i.e. before/after official building opening and closing times).
• To deputise for Estate Manager as required.

Further Education is an every changing service and all staff are expected to participate constructively in College activities and to adopt a flexible approach to their work. 

Note: No job description can cover every issue that may arise within this post at various times and the post holder is expected to carry out other duties which are broadly consistent with those contained in this document.  The job description will be reviewed and varied periodically by Management in the light of the business needs of the College

Belfast Metropolitan College is a child-care organisation and complies with the

requirements of the Protection of Children and Vulnerable Adults Regulations.

The post is a Regulated Activity Position as defined by the Safeguarding Vulnerable Groups NI Order 2007.