Data Administration Officer

This 2-year temporary post provides an opportunity for someone with passion and commitment to work in a progressive organisation and help us achieve our vision – a world where everyone can love later life.

Datab Administration Officer

To support the Database and Administration Manager with the operational maintenance and audit of Age NI’s Records Management System (Raisers Edge), the operational IT function and the Administration function as part of a team.

The main responsibilities of the role are:

• Accurate input and export of data to/from Age NI’s Records Management System
• Monthly auditing and cleansing of data
• Coordinate routine staff enquiries on a daily basis
• Assist with the training and development programme for users of the Record Management System
• Support departments/projects with changes to data, inputting new data and running reports
• Liaising with departments to produce a schedule for retention and disposal of data
• Audit and maintain data quality and data integrity in line with the Data Protection Act 2018
• Support with IT issues by reporting to the IT support provider and liaising with staff
• Assist with IT audits
• Update and maintain the IT asset register
• Administrative/reception duties on a rota basis to support the overall effective operation of the Administration Team

It is essential that applicants have:

• Experience using and reporting from Record Management software
• Data auditing and cleaning

• Excellent working knowledge of a Records Management System, Raiser’s Edge or similar record keeping software
• Knowledge of GDPR compliance
• Working knowledge of general IT support in conjunction with an IT service provider

• Excellent organisational skills with ability to use own initiative
• Excellent team working skills
• Excellent verbal and written communication skills
• Ability to interpret and analyse data
• Ability to work to tight deadlines
• Ability to be discreet and deal with confidential information
• Excellent ICT skills with strong emphasis on Microsoft Excel and Word
• 5 GCSE’s A-C to include Maths and English or qualifications or experience deemed equivalent by the panel

It is desirable that applicants have:

• Intermediate Excel Qualification 

What we can offer you:

Salary Scale: £19,835 - £20,879 per annum

Hours: 35 hours Monday – Friday 9am – 5pm

Contract: Fixed Term for 2 years

Annual Leave: 26 days plus 12 Bank Holidays

Group Personal Pension (contributions on qualifying earnings: 5% employer and 3% employee)

Healthshield Healthcare Cash Plan

Age NI reserve the right to enhance the essential criteria to facilitate shortlisting.

For an applicant pack, please apply on-line at www.ageni.org or e-mail [email protected] or telephone the People & Development team on 028 9024 5729.

Closing date for completed applications is Monday 3 February 2020 at 12:00 noon.

Age NI is committed to recruiting fairly.  An application form enables us to compare applicants and for that reason we cannot accept CVs. 

Age NI is committed to providing equal opportunities to everyone.