Administrator

Main responsibilities of the job:

1. Provide secretariat support for EastSide Partnership board and subsidiary boards/ committees (at this stage these are EastSide Arts, EastSide Greenways, EastSide Learning, EastSide Tourism, EastSide Property, the Scaffolding project, Audit & Risk Committee and Group Operational Committee). This includes room booking, hospitality, minute taking, paper collation & circulation and follow up actions post meeting
2. Support the scheduling of all ESP quarterly meetings
3. Provide diary management support to EastSide Partnership Chairperson and Chief Executive
4. Maintain administration systems
5. Maintain databases and mailing lists
6. Collect and collate data to monitor performance
7. Collate information for Partnership publications such as leaflets, annual reports, including liaison with designers
8. Organise meetings and events including arranging hospitality, collation and issuing of papers, booking venues, setting up equipment; design and issue invites
9. Provide administrative support in relation to the recruitment and induction of staff and volunteers
10. Support the review of policies and procedures
11. Assist in the scheduling of internal meetings/ events
12. Assist with general building/ office management
13. Handle enquiries received in person, by telephone and email
14. Assist with Partnership communications e.g. website updates, social media content etc.
15. Undertake any other reasonable duties as required