Project Administrator

The Project Administrator will support, develop and promote the objectives of the Belfast East Community Education Programme.

 The post holder will:

Establish systems and ensure standards are maintained in relation to the data collection guidance set out in the funding contract;

Ensure that all activities within the project are compliant with the Contract for Services with the Short Strand Community Forum as part of the NI Executive Social Investment Fund managed by The Executive Office (TEO) including the branding and communication and procurement guidelines advised by TEO;

Maintain BECE administration systems;

Manage, develop and design content for the EastSide Learning (ESL) website, digital platforms and for use in offline communications;

Summary of responsibilities and personal duties

1. Establishing BECE administration systems and procedures that comply with the requirements set out in the contract for funding
2. Setting up and maintaining a BECE database and BECE mailings
3. Liaising with the Contract Manager to develop a suite of documents that capture the data required for monitoring and evaluation purposes
4. Collect and collate data and analyse project performance for the Programme Manager with a view to improving the BECE offer
5. Undertaking BECE office administration duties working as a member of a team, providing administrative support to colleagues in an efficient and effective manner on a wide range of tasks and duties to achieve objectives
6.  Maintaining filing systems, records including computer filing
7. Organising meetings and events including hospitality e.g. conferences and launches and managing Programme Team diaries
8. Producing marketing and communication materials required to promote the BECE programme
9. Providing secretariat support for ESL/BECE meetings as required
10. Updating the BECE Programme Manager on all key issues ensuring that he/she is kept fully informed of performance issues and potential risks
11.  Assisting with marketing and communicating the BECE programme in line with the BECE communications action plan
12.  Maintaining systems for finance as required
13. Writing, editing and updating content on EastSide Learning website and other digital media platforms relating to the project: ensuring project website is up to date and working effectively
14. Undertaking such other relevant duties as may from time to time be determined