FUEL Young People’s Accounts /Administration / Funding Application Worker

Trevor Armstrong
FUEL and FIND projects
2 Quay Lane Enniskillen Co Fermanagh BT74 9EP

t: 077 511 33 167
e: office@thefindcentre.com
w: www.thefuelcentre.com and www.thefindcentre.com

Closing Date: 21 September 2010

Job Description

Job Title: FUEL Young People’s Accounts /Administration / Funding Application Worker

Based at: FUEL Quay Lane, Enniskillen, Co Fermanagh

Responsible to: Project Manager

Salary: £996 gross per month. 

Length of Contract: Post is funded by the Public Health Agency (as part of a Pilot Project) until the 31st March 2011.  Immediate start is required.

Hours of work:  25 hours per week

See www.thefuelcentre.com and www.thefindcentre.com for more info on project

To Apply; Please request a full application pack by emailing office@thefindcentre.com

General Duties and Responsibilities

Maintaining accounting systems to meet the needs of the project.

Prepare Accounts including PAYE, Vat  and Bank reconciliations

Record keeping inc quotations, receipts, invoices, bank statements, cheque journals. Purchase / sales ledgers, general ledger, budgetary control.

Effective monitoring of expenditure to ensure it remains within agreed quarterly budget and maintaining budget management spreadsheet.

Preparation of quarterly record keeping and full audit trail from purchase order to bank account

Preparation of written report to HSE                                  

Ensure correct purchasing procedures and value for money in purchasing as per HSE guidance

Maintain purchase order book in triplicate, delivery book and invoices and cross reference.

Back up computer records. Ensure virus guard active.

Restrict access to systems

Carefully keep records in locked cabinets to comply with Data protection Law

Maintain records according to HSE  Financial Requirements.

Distribute and record petty cash floats and records for all floats in centre.

Issue official receipts for all monies received

Obtain quotations for purchases as per HSE requirements

Adhere to high standards of business and ethically conduct.

Maintain financial procedure as per the Health and Social Care Board Guidance and to their standards

Prepare for and assist with any inspections by HSE or Inland Revenue.

Read and return meter readings for electric supply co. monthly

Maintain secure Access NI, personnel, youth membership, and parental permission records as required by project, taking initiative to remind relevant person(s) to complete.

Record dates certificates / insurance / licences etc required for renewal

Assist with arrangements requiring administrative support in project, arranging trips, printing photocopying typing as required to support team.

Maintain contact records required by all aspects of project. Telephone, email, internet etc

Assist project manager / support to enable project needs to be met.

Provide administrative support to staff in the advice and information centre. 

Ensure all insurance, health and safety certificates and other certificates are displayed as required.

Work with facilitators to gather and maintain records on all attendances to hang out space, entertainment, recreation, support groups, workshops, advice centre, peripatetic services and all referrals made to peripatetic, outside, support and other services that operate both in and outside of FUEL.

Assist the project manager by preparing data to aid completion of financial and performance monitoring forms.

Work proactively on sourcing and completing funding applications.

Maintain records of grant expenditure of all grants and funds received. Assist with relevant returns of records of expenditure and other funders requirements

This job description sets out the main duties of the FUEL Accounts Administrator Support Worker Role. As the Centre develops the duties and responsibilities may change to take account of outcomes from consultation with young people, reviews, funders  or Trustee’s requirements.

Person Specification

Essential Criteria

Qualifications

• Minimum Accounting Technician Qualification  or be able to demonstrate relevant experience

Other

• Ability to work effectively as  part of a team
• Ability to build effective working relationships with other colleagues and in other agencies and organisation
• Ability to write accurate clear and concise letters, memos and reports using standard formats
• Competent use of ICT for emailing, using the internet and WP for both and admin and supporting young people.
• To have good interpersonal and verbal communication skills.
• To be able to work on their own initiative
• Be unrestricted from working with children and young people
• Be deeply committed to working  in an environment with young people  have regard for all young people regardless of gender, race, religion, marital status, age, sexual orientation, or ethnic origin, or youth sub culture / music genre .
• Be able to work along side young people in a way which is non-judgemental, and non- critical but is empowering, confidence and skill building.
• Understand the critical importance of confidentiality

Desirable Criteria

• Experience of keeping accounts and records at Public sector requirements level
• Experience of PAYE, VAT and Record Keeping
• Familiar with Data Protection Requirements
• Experience of completing funding applications
• Be able to demonstrate a track record of successful financial and resource  monitoring.

Closing Date:   Applications must be returned to FUEL, 2 Quay Lane, Enniskillen, Co Fermanagh BT74 6AG by 5pm on 21st September 2010

Interviews:  Short Listed Candidates will be called for interview on Wednesday 23rd September 2010.

Additional Information

• The nature of the work at FUEL requires a flexible approach to work patterns.
• The post holder will be expected to attend and participate effectively in team meetings and performance management meetings
• The post holder will be expected to continuously develop in their role and take responsibility for their own professional development in conjunction with the requirements of the management committee
• FUEL is an equal opportunities employer and we welcome applications from all suitably qualified persons