Job | Full Time

Finance and Administration Manager

Cancer Fund for Children

35.00

We’re currently recruiting a Finance and Administration Manager to join our team. We’re on the look-out for an enthusiastic, energetic, positive and capable individual, whose role it will be to manage the work of the Finance and Administration Department.

The person appointed will be an enthusiastic, energetic, positive and capable individual who will report to the Director of Business Operations and work across two jurisdictions. He/she will manage and be responsible for the work of the Finance and Administration Department, directing the Finance, IT and Facilities Management functions in accordance with the Charity’s standards and values.

He/she will lead, motivate and develop the Finance and Administration team to ensure the efficiency and effectiveness of staff in the provision of financial information and IT and Facilities Management support throughout the organisation.

Please note this is fixed-term position for a period of one year.

Main Duties and Responsibilities:

1. Operational Responsibilities

1.1 Financial and Management Accounting (NI and Ireland)
a) Oversee the accurate and timely recording of all financial transactions in compliance with
current legal and accounting requirements.
b) Ensure the robust application of the Charity’s financial procedures and internal controls, developing these where necessary to meet the needs of a changing environment.
c) Record and manage day to day cash flow including payments to suppliers.
d) Reconcile the Charity’s bank accounts on a daily basis.
e) Oversee the staff expenses, credit card and petty cash processes.
f) Manage the grants process, ensuring the timely payment and recording of family grants.
g) Assist the Director of Business Operations in the preparation of the Annual Budget.
h) Prepare monthly budget reports and other financial reports as required.
i) Liaise with the Department of Income Generation, providing, when required, financial
information for applications to Trusts and Foundations and other funding sources.
j) Prepare for the annual audit, liaising with the auditor and providing information and
clarification as required; assisting with the preparation of the annual accounts.
k) Manage positive relationships with external stakeholders including suppliers, banks,
funding bodies and service users.
l) Report any concerns regarding deviations from procedure or financial irregularities
to the Director of Business Operations and the Chief Executive Officer.


1.2 Payroll and Pensions Administration (NI and Ireland)
a) Supervise and check the monthly payroll, ensuring compliance with the relevant regulations
and reporting requirements in the two jurisdictions.
b) Manage the Charity’s pension schemes in the two jurisdictions, including the automatic enrolment process in NI.
c) Liaise with HR in the preparation of the annual salary memos.
d) Oversee the starter and leaver processes.
e) Complete the year end payroll process including reporting to HMRC and preparation for the new tax year.

1.3 Budgeting
Manage the cost effectiveness of the Finance and Administration Department in line with the Annual
Budget.

1.4 Facilities Management
a) Oversee the facilities management function to ensure that work facilities meet the needs of the Charity and its employees.
b) Ensure that the Health and Safety Policy is fully implemented throughout the organisation and is reviewed on a regular basis for compliance with best practice and current legislation.
c) Oversee the regular review and testing of the Business Continuity Plan, recommending changes where necessary.
d) Ensure that annual risk assessments (including fire risk assessments) are carried out at all Cancer Fund for Children facilities.
e) Ensure that the reporting procedure for health and safety issues is clear to all employees and report immediately any major safety concerns to the Director of Business Operations.
f) Ensure that all Charity vehicles are fully maintained and taxed and MOT’s are arranged annually.
g) Liaise with other departmental managers with regard to health and safety and facilities management, resolving any issues without delay.
h) Ensure the maintenance of good relationships with the providers of facilities management services and utilities, while confirming the capability and competency of any contractors employed by the Charity.


1.5 IT
a) Establish and maintain a good relationship with the Charity’s external IT support provider, thereby ensuring a secure and solid IT infrastructure.
b) Oversee the provision of IT support to all Cancer Fund for Children departments and staff across all sites.
c) Ensure that the Charity complies with the Data Protection Act and subsequently GDPR and that staff comply with their responsibilities under existing and new legislation.
d) Oversee the security of data, network access and backup systems.
e) Ensure the functionality of the Charity’s IT and Telecommunications equipment and the smooth operation of the related software.


1.6 Insurance (NI & Ireland)
a) Establish and maintain a good relationship with the Charity’s insurance brokers.
b) Liaise with the Services and Income Generation teams and the Charity’s brokers to ensure that all queries or requests relating to day to day activities, including fundraising and services events, are dealt with promptly.
c) Oversee the maintenance of the insurance register of contractors and service providers.
d) Review the charity’s vehicle insurance arrangements on an annual basis.

 

2. Management and Leadership

2.1 Provide effective leadership and direction to the staff of the Finance and Administration team, so that targets are met, staff reach their full potential and high standards of professional conduct and practice are achieved.
2.2 Maintain a good working environment, acting as a positive role model to promote team working, respect and excellence and encouraging good working relationships with colleagues throughout the organisation.
2.3 Ensure all staff within the team receive an appropriate induction, regular support and supervision and are appraised on an annual basis to agree objectives and personal development plans.
2.4 Ensure that all activities within the Department comply with internal and external policies, procedures and legislation, including health and safety, risk management, HR, data protection and regulatory frameworks as well as compliance with best practice in accounting and financial management.
2.5 Develop good interpersonal relationships with all members of the Cancer Fund for Children team.


3. General Duties

3.1 Attend regular team meetings.
3.2 Represent Cancer Fund for Children as directed by the Director of Business
Operations.
3.3 Be available for ongoing professional development/training opportunities.
3.4 Be available for planning, review, support and appraisal meetings.
3.5 Perform any other reasonable duties and specific projects as assigned by
management to contribute to the overall aims of the Cancer Fund for Children.
3.6 Comply with all Cancer Fund for Children Policies, Procedure, Guidelines and
current legislative requirements.

 

Applying For This Role

If you're interested in applying for this position, please download the job description and outline in the application form how you meet the criteria. The deadline for applications is no later than 12 noon on 30th October.

If you would like more information, please email [email protected]

Closing Date

Monday / 30 October 2017
12:00pm

Contact Details

Ashleigh Patterson

Curlew Pavilion
Portside Business Park
Belfast
BT3 9ED
United Kingdom

Files

finance_admin_manager_final_jd_oct_17.doc financeadmin_manager_app_form_oct_17.doc