This role is in a busy Northern Ireland Assembly Constituency office in Portadown working as part of a small team under the supervision of a Member of the Legislative Assembly.
Job Descriptions of Assembly Members’ Support Staff
Assembly Constituency Assistant
Providing general administrative support (typing, emails, phone calls, distributing mail, filing, photocopying etc)
Assisting with MLA’s diary management
Making travel arrangements and managing day to day accounts
Keeping records of all transactions involving MLA’s expenditure
Ordering and managing stationary stock/office equipment
Assisting in preparing for visits, events, questions and motions
Attending meetings/conferences as required
Organising and providing secretarial support for meetings
Writing minutes of meetings
Updating/maintaining databases
Managing and monitoring incoming calls and enquiries
Gathering relevant information to assist with resolving cases
Providing information/advice to constituents on a range of issues
Drafting letters/correspondence
Identifying local community group/key contacts
Managing and progressing portfolio of casework appropriately
Ensuring enquiries are dealt with sensitively and confidentially
Retaining records and information confidentially and in line with the Data Protection Act
Other duties as required in support of the MLA carrying out their Assembly duties
Assembly Constituency Office Assistant
Essential Criteria
Applicants should have 3rd Level Education and/or have worked in a Political Environment for at least 1 year.
Experience in providing general administrative support including typing, filing etc.
Desirable Criteria
At least 2 years experience dealing with the public
At least 1 years experience gathering information in order to resolve cases.
Closing Date
1:00pm
Contact Details
Doug Beattie MC MLA
103
Bridge Street
Portadown
BT63 5AA
United Kingdom