Assembly Constituency Office Assistant (Portadown)

Ulster Unionist Party

This role is in a busy Northern Ireland Assembly Constituency office in Portadown working as part of a small team under the supervision of a Member of the Legislative Assembly.

Job Descriptions of Assembly Members’ Support Staff

Assembly Constituency Assistant

  • Providing general administrative support (typing, emails, phone calls, distributing mail, filing, photocopying etc)

  • Assisting with MLA’s diary management

  • Making travel arrangements and managing day to day accounts

  • Keeping records of all transactions involving MLA’s expenditure

  • Ordering and managing stationary stock/office equipment

  • Assisting in preparing for visits, events, questions and motions

  • Attending meetings/conferences as required

  • Organising and providing secretarial support for meetings

  • Writing minutes of meetings

  • Updating/maintaining databases

  • Managing and monitoring incoming calls and enquiries

  • Gathering relevant information to assist with resolving cases

  • Providing information/advice to constituents on a range of issues

  • Drafting letters/correspondence

  • Identifying local community group/key contacts

  • Managing and progressing portfolio of casework appropriately

  • Ensuring enquiries are dealt with sensitively and confidentially

  • Retaining records and information confidentially and in line with the Data Protection Act

Other duties as required in support of the MLA carrying out their Assembly duties


Assembly Constituency Office Assistant

 Essential Criteria

Applicants should have 3rd Level Education and/or have worked in a Political Environment for at least 1 year.

Experience in providing general administrative support including typing, filing etc.

Desirable Criteria

At least 2 years experience dealing with the public

At least 1 years experience gathering information in order to resolve cases.


Closing Date

Thursday / 26 May 2016
1:00pm

Contact Details

Doug Beattie MC MLA

103
Bridge Street
Portadown
BT63 5AA
United Kingdom