Post: Sure Start Administrator
Reports To: Sure Start Co-ordinator
Location: Based at Upper Springfield Development Co Ltd
Salary: £18,453
Hours of Work: 37.5 hours per week
SUMMARY OF ROLE
Saol Úr Sure Start aims to provide a customer focused service, providing an administration function necessary for the effective operation of Saol Úr Sure Start, ensuring the maintenance of I.T. and a range of quality management systems.
MAIN REPONSIBILITIES:
The post holder will be required to carry out the following range of duties:
- Reception duties, including general office duties such as photocopying and office supplies
- To provide administrative/clerical support to the Saol Úr Sure Start senior team, to include organisation of the office, office diary and attendance of staff.
- To maintain, monitor and review computerised records, including data input and retrieval of information for monitoring purposes in compliance with ECP guidelines.
- Provide secretarial support to the Sure Start Management Committee.
- To assist with staff inductions and train staff on the usage of the database as and when required including refresher training for existing staff if applicable.
- To ensure security and confidentiality of data.
- To maintain, monitor and review manual filing systems.
- To prepare letters, minutes, confidential reports, records, etc. associated with the activities of Saol Úr Sure Start.
- To receive all telephone calls, mail and enquiries, and ensure that processes are followed and relevant information is passed on to the appropriate personnel.
- To work with the Co-ordinator to ensure records for Saol Úr Sure Start are both of a high quality and kept up to date.
- To partake in all Saol Úr Sure Start quality initiatives and assist with inspections.
- To assist with the evaluation of Saol Úr Sure Start services keeping appropriate records and monitoring service user feedback.
- To ensure all duties relevant to the admin role are carried out to a high standard.
- To arrange meetings, appointments and events.
- To prepare for and participate in team meetings and work effectively as part of a team.
- To prepare for and participate in formal supervision and annual performance reviews.
- To assist if required with Saol Úr Sure Start delivery and fundraising activities.
- To be responsible for financial processes such as completion of purchase orders. Assists with project expenditure. Follow up on outstanding invoices and issue invoices when necessary.
- Pull together reports for funder, lead & accountable body
- Complete spot checks on family files to ensure they are up to date and in order
- Check sign in sheets from programmes to ensure they match with database input
- To assist the family support team leader with de-registration and registration processes.
- To assist the Early Learning Coordinator with applications for the Developmental Programme for 2-3 year old.
Closing Date
Friday / 08 December 2017
12:00pm
12:00pm
Contact Details
Jacqueline Fegan
689 Springfield Road
Belfast
BT12 7FP
United Kingdom