Office Administrator

Arts for All

23 York Road- Belfast BT15 3GU

20 Feb 2006

David Gilliland

Arts for All are seeking to recruit a part time Office Administrator (20 hours/week) to assist with the running of a busy community arts organisation's office. The post is initially funded to August 2006 with the possibility of an extension subject to funding.

1. Financial Duties
Assisting the coordinator and treasurer with financial administration to include:

1. maintaining cheque journals
2. maintaining ledgersm
3. paying bills
4. paying and recording petty cash
5. preparation of appropriate documentation for the processing of invoices and payments
6. manage a manual payroll system.

2. Administration Duties
To undertake general administrative duties to include:

1. andling general correspondence, typing reports, letters, minutes and funding applications
2. updating and maintaining a filing system
3. undertaking telephonist /receptionist duties
4. maintaining diary and arranging appointments and meetings
5. attend meetings and prepare minutes of the same.

Essential Personnel Specification

1. RSA III standard typing/word-processing or equivalent OR RSA II Typewriting plus two years experience.
2. Two years administrative experience.
3. Computer literate to include the use of Microsoft Office package incl database and spreadsheets.
4. Experience of financial administration.
5. Experience of PAYE and NIC.
6. Book keeping experience.
7. Experience of operating SAGE accounts package.

Desirable Specification

1. A knowledge of the community arts sector in Northern Ireland.
2. Experience of email and internet facilities.
3. Possess a book keeping qualification.

The post will be based at York Road in Belfast.

Written applications only to The Monitoring Officer at Arts for All.