Finance Administrator

ASCERT

23 Bridge Street- Lisburn- County Antrim BT28 1XZ

17 Mar 2006

Mrs Elaine Dickson

info@ascert.biz

028 9260 4422

ASCERT (Action on Substances through Community Education and Related Training) has an opportunity for a Finance Administrator

Supporting ASCERT's Finance Officer in the maintenance of financial systems across the organisation the position has also some personnel responsibilities.

Position: Finance Administrator
Term: one year initially
Hours: 35 hours per week
Salary: £16,500 per annum
Pension: 4% of annual salary
Responsible to: Finance Officer and Project Coordinator

Essential Criteria

1. At least three years' recent experience supporting, implementing and maintaining financial and administrative systems for an organisation.
2. GCSE level pass or equivalent in English and Maths.
3. Excellent IT skills, with a working knowledge of Microsoft Office – Excel and Sage Instant Accounts.
4. At least two years' experience of cash handling, banking and book keeping.

Desirable Criteria

1. Experience of EU funding finance requirements and monitoring
2. Experience of working in the voluntary or community sector.
3. Experience of payroll either manual or Sage version 10.
4. Ability to work to deadlines.
5. Report writing skills.
6. Ability to work on ones initiative and as part of a team.
7. Excellent written and verbal communication skills with a professional and methodical approach to work.
8. Experience of Personnel administration.

Main Duties

• To support the organisations finance officer in maintaining a computerised accounts system.
• Provide specific management information on a recurrent and ad hoc basis.
• Daily bookkeeping, credit control, banking and cash handling.
• To support and develop finance and administrative systems for the organisation.
• Develop and maintain financial systems for ASCERT’s social economy project.

Responsibilities Finance

• To maintain a computerised accounts system.
• To provide financial information to the Finance Officer.
• To provide calculations of income / expenditure spreadsheets and budget projections.
• To be responsible for general petty cash transactions and periodic checks of specific project petty cash.
• To provide calculations of quarterly returns for all relevant funded projects.
• To attend finance meetings relating to projects.
• To produce finance reports as necessary.
• Accounts receivable and payable.
• Monthly bank reconciliation.
• Provide support to the finance officer for monthly payroll.
• To maintain confidentiality about all correspondence, personal information etc that may become accessible through the responsibilities of the post.
• Purchasing of general office supplies and maintaining purchase order and invoice databases.
• Annual audit preparation.
• Administrative support when necessary.

Other

• Attend team meetings.
• Provide progress reports as required.
• To carry out duties that the Finance Officer, Coordinator or Management Committee may require from time to time.
• Maintaining personnel records.
• Providing support in recruitment and selection process.

Telephone or email for an application form.

Completed applications must be received by 4.00 pm on 17 March.