PA to Director (Maternity Cover - Aug 06-Feb 07)

The MS Society- NI

28 Jun 2006

Emma Ferguson

emma.ferguson@mssocietyni.co.uk

028 9080 2802

www.mssocietyni.co.uk

PA to Director (Maternity Cover - Aug 06 - Feb 07)

This position is part time, 21 hours per week approximately.

Specific Duties

1. Shorthand (Desirable), audio, copy typing and word processing, using appropriate computer packages to include Microsoft Word, Access, Excel, Power point and other specific programmes.
2. Act as point of contact for governance group(s) meetings, services team meetings and in the absence of the appropriate member of the services team, deal with enquiries and respond as necessary.
3. Arrange appointments and meetings when necessary and assist the Director in efficient time management and produce papers for meetings.
4. Establish, maintain and update computerised and manual filing systems, so as to ensure the smooth running of the Director’s department.
5. To take the lead in the preparing and producing materials for presentations, including multi media packages etc.
6. To assist when necessary with the opening and distribution of mail and correspondence.
7. To organise material for meetings of the Director with groups and individuals, to brief the Director on such material and to attend and minute such meetings when requested.
8. To receive and if necessary brief visitors to the Director.
9. Assist the Director with his/her day to day administration of the MS Society, NI.
10. By arrangement, provide cover for the reception when available.

For further details and an application form please contact Emma Ferguson on:

028 9080 2802

emma.ferguson@mssocietyni.co.uk