Conditions of service
- The post will be part-time (20 hours per week) initially funded to August 2008.
- A probation of 6 months will apply.
- On the rare occasion you may be required to work outside normal hours in this instance a time off in lieu system will operate.
- In addition to normal statutory holidays there will be 25 days (pro rata) annual leave.
Key Tasks
- Finance Supervise day-to-day financial administration and provision of administrative support to member groups.
- Supervise the purchase of goods, services on behalf of the organisation.
- Develop, implement and review financial systems to ensure that they are appropriate to the needs of the organisation.
- Prepare and monitor budgets for individual projects and the organisation as a whole, reporting to and liaising with the Coordinator and project management staff on financial aspects of project administration.
- Prepare and submit monthly financial reports to the board of directors.
- Prepare and submit financial returns to funding bodies as required and liaison with funders on financial aspects of project administration.
Payroll and Personnel
- Supervision and maintenance of personnel records for all staff.
- Operate payroll system for staff and groups receiving support to employ staff.
- Identify personnel related issues and liaise with line management and board as appropriate.
- Administer the recruitment, induction and appraisal processes of all staff.
General Administration
- Ensure the efficient and effective provision of administrative support to project staff, member groups and others as required.
- Organise and monitor and appraise the workload and performance of other administrative staff within the organisation.
- Develop, implement and review information systems within the organisation on an ongoing basis, in liaison with the director and other staff.
- Coordinate the preparation of reports, correspondence, publications and other documentation on behalf of the organisation as required.
- Be responsible for all aspects of facilities management for the organisation – provision of office equipment, repairs and maintenance, health & safety etc.
- Be responsible for managing the organisations IT system, including the provision and maintenance of hardware and software suitable to the needs of staff.
Personnel Specification
Essential criteria
- RSA III standard typing/word-processing or equivalent Or
- RSA II Typewriting plus two years experience Plus
- Two years administrative experience.
- Computer literate to include the use of Microsoft Office package including database and spreadsheets.
- Experience of financial administration.
- Experience of PAYE and NIC.
- Book Keeping experience.
- Experience of operating SAGE accounts package
Desirable criteria
- Knowledge of the community arts sector in Northern Ireland.
- Experience of e-mail and Internet facilities.
- Possess a Book Keeping qualification.
For further information and an application pack please apply to:
The Coordinator
arts for all
23 York Road
Belfast
BT15 3GU
028 9050 3838 
artsforall@hotmail.com
